Productivity · Review · Updated 16 October 2026
Fathom reviewAI meeting notes with unlimited free recordings for Zoom, Meet and Teams
Outstanding
Brent score, out of 5
Fathom has one of the most generous free plans among AI notetakers: unlimited recordings, transcripts and instant summaries. Paid tiers add advanced summaries, team search and CRM sync for sales teams. If you want meeting notes without paying per minute, start here.
Price
Free forever; paid from $16/user/month billed annually
Free option
Free plan
Best for
Freelancers and consultants on frequent client calls
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Best for
- Freelancers and consultants on frequent client calls
- Sales and customer success teams that log calls to a CRM
- Managers who want searchable records of team meetings
- Anyone tired of taking notes during Zoom, Meet or Teams calls
Skip it if
- Teams that need CRM field sync on a small budget, as it starts on Business
- People who mostly meet in person rather than on video calls
- Organizations that forbid any meeting recording
You finish a call, and the details are already fading. Who promised what? What did the client actually ask for? Taking notes while talking means you are half present, and writing a recap afterwards eats another 15 minutes.
Fathom joins your Zoom, Google Meet or Teams call, records and transcribes it, and hands you a summary with key points when the call ends. The core of that is free, with no cap on the number of recordings.
Here is what the free plan really covers, what the paid tiers add, and when another notetaker might fit better.
What is Fathom?
Fathom is an AI meeting assistant. It records your video calls either through a meeting bot or, on Mac in beta, without a bot. After each call it produces a transcript, an AI summary, action items and searchable highlights. You can clip and share moments, ask questions across past calls with Ask Fathom, and push notes to tools like Slack, Notion, Asana, HubSpot and Salesforce.
Pros and cons
What we like
- Free plan includes unlimited recordings and transcriptions
- Instant AI summaries shortly after each call
- Works with Zoom, Google Meet and Microsoft Teams
- Bot-free capture option on Mac (beta) as well as a meeting bot
- HubSpot and Salesforce integrations for sales teams
- Vendor lists SOC 2 Type II, GDPR and HIPAA compliance
What could be better
- AI action items and account-wide Ask Fathom are limited on the free plan
- CRM field sync, Deal View and AI scorecards need Business at $25/user/month annual
- Team and Business plans require at least 2 users
- The pricing page does not state supported languages
Overall
Outstanding
- Features4.5
- Ease of use4.8
- Value4.8
- Support4.2
Key features of Fathom
Unlimited recording and transcription
The free plan records and transcribes unlimited calls, and downloads are listed as unlimited too. That removes the per-minute caps common with other notetakers.
Instant AI summaries
Summaries arrive shortly after each call with key points and next steps. Premium adds advanced summaries and fuller AI action items.
Ask Fathom
Ask questions in plain language across your past meetings, such as what a client said about budget last month. Account-wide use is limited on the free plan.
Clips, playlists and search
Save and share short clips of important moments and organize them into playlists. Team plans add global search across calls and team playlists.
CRM sync and coaching
The Business plan syncs call data into CRM fields and adds Deal View, coaching metrics and AI scorecards. Fathom lists HubSpot and Salesforce among its integrations.
Bot-free capture
On Mac, a beta option captures meetings without a visible bot joining the call. It suits client calls where a bot can feel awkward.
Fathom pricing
Checked 2026-10. Prices can change; confirm on Fathom’s site.
Free
$0
free forever
- Unlimited recordings and transcripts
- Instant AI summaries
- Limited AI action items and Ask Fathom
Premium
$16/user/month
billed annually ($20 monthly)
- Advanced summaries
- AI action items
- Custom meeting bot
Team
$15/user/month
billed annually ($19 monthly), 2-user minimum
- Global search across calls
- Team playlists
- Comments, folders, keyword alerts
Business
$25/user/month
billed annually ($34 monthly), 2-user minimum
- CRM field sync
- Deal View
- Coaching metrics and AI scorecards
Enterprise
Check current pricing
talk to sales
- SSO and SCIM
- Custom data retention
- Dedicated success manager
Watch out: Prices use US dollars per user; annual billing saves 25% or more, and Team and Business need at least two paid users.
See current Fathom pricing →What people use Fathom for
Consultant client calls
A consultant runs six client calls a day on Zoom and Meet. Fathom records each one on the free plan, and the summary becomes the follow-up email instead of a manual recap.
Sales team pipeline hygiene
A five-person sales team on Business has call notes synced into Salesforce or HubSpot fields automatically. Managers review AI scorecards to coach reps.
Remote team stand-ups
A distributed team records weekly planning meetings, and people who missed the call search the transcript or watch a two-minute clip instead of the full hour.
How to get started with Fathom
- 1
Sign up free with your Google or Microsoft work account
- 2
Connect your calendar and choose Zoom, Meet or Teams
- 3
Let Fathom join your next call, or enable bot-free capture on Mac
- 4
Review the summary after the call and share or sync it to your tools
Fathom alternatives
| Product | Choose it when |
|---|---|
| Fathom 4.6 | Freelancers and consultants on frequent client calls |
| Krisp4.4 | Choose it if you also want noise cancellation and bot-free meeting notes from a desktop app. |
| Otter.ai | Choose it if you want live transcription you can follow during the meeting. |
| Fireflies.ai | Choose it if you need a wide range of integrations and conversation analytics. |
Fathom: frequently asked questions
Is Fathom really free?+
Yes. The free plan includes unlimited recordings, transcriptions and instant AI summaries. Some features, such as AI action items and account-wide Ask Fathom, are limited until you upgrade.
Does Fathom work with Microsoft Teams?+
Yes. Fathom lists Google Meet, Zoom and Microsoft Teams as supported meeting platforms.
Can Fathom record without a bot joining?+
On Mac there is a bot-free capture option in beta. Otherwise Fathom uses a meeting bot, which Premium lets you customize.
Does Fathom integrate with HubSpot and Salesforce?+
Yes, both are listed integrations. Syncing data into CRM fields is part of the Business plan and above.
Is Fathom secure for client calls?+
Fathom lists SOC 2 Type II, GDPR and HIPAA compliance, plus SSO and SCIM on Enterprise. Always tell participants you are recording and follow local consent laws.
Final verdict
Is Fathom worth it?
If you spend your week on video calls, Fathom pays for itself on the free plan alone. Sign up, connect your calendar, and your next call ends with a summary already waiting. Upgrade only when your team needs shared search or CRM sync.
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Reviewed by
Amjid Ali, Founder and editor
Amjid Ali is a Melbourne-based AI and automation lead, author of five books on infrastructure, automation and digital transformation, and a corporate trainer whose courses on n8n, Proxmox, firewalls and ERP have taught thousands of IT professionals.
Last updated 16 October 2026 · How we review
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Free forever; paid from $16/user/month billed annually