Productivity · Review · Updated 17 October 2026
Toggl Track reviewOne-click time tracking with billable rates, profitability reports and no spying
Excellent
Brent score, out of 5
Toggl Track is one of the simplest time trackers to get a team to actually use: one-click timers, calendar integrations and clear reports, without screenshots or keystroke logging. The free plan covers freelancers and teams of up to 3. Billable rates need Starter, and profitability reports, timesheet approvals and SSO need Premium at $16-$24 per user, which adds up for larger teams.
Price
Free for up to 3 users; paid from $9/user/month (billed yearly)
Free option
Free plan
Best for
Freelancers who need to know where their hours go
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Best for
- Freelancers who need to know where their hours go
- Agencies and consultancies billing clients by the hour
- Small teams that want time tracking without employee monitoring
- Managers who need plan-versus-actual reports on projects
Skip it if
- Companies that want screenshots or activity monitoring
- Large teams on a tight budget that need approvals and profitability reports
- Businesses that want full payroll inside the time tracker
You finish the week and cannot say where 15 of your 40 hours went. Clients question invoices because you estimated the hours. Projects run over budget, and you only find out at the end.
Toggl Track is a time tracker built to be used, not avoided. Start a timer with one click, pull in calendar events, and see reports by client, project and person. It deliberately avoids screenshots and keystroke logging, which makes it easier to roll out to a team.
This review covers what the free plan includes, what each paid plan adds, and when another tool fits better.
What is Toggl Track?
Toggl Track is a time tracking and light project planning app from Toggl. You track time with real-time timers or manual entries on web, desktop, mobile and browser extensions, link entries to clients, projects, tasks and tags, and turn them into reports. Paid plans add billable rates, team reports, timelines, PTO and public holidays, and Premium adds labor cost and profitability reports, fixed-fee projects, timesheet approvals and SSO. Board, list, timeline and calendar views show the same tasks with estimates against tracked time.
Pros and cons
What we like
- Free forever plan for up to 3 users with timers and calendar integrations
- One-click timers and focus mode are quick to adopt
- Toggl says it does not take screenshots or record keystrokes, browsing or location
- Billable rates and revenue reports from Starter ($9/user/month billed yearly)
- Premium adds labor cost, profitability, fixed-fee projects and timesheet approvals
- 30-day free trial on paid plans
What could be better
- Billable rates are not on the free plan
- Timesheet approvals, Jira and Asana integrations and SSO are Premium only
- Monthly billing costs much more: Premium is $24/user/month vs $16 billed yearly
- Capacity Management and Time Off Pro are paid add-ons
Overall
Excellent
- Features4.4
- Ease of use4.8
- Value4.3
- Support4.2
Key features of Toggl Track
One-click timers
Start and stop timers from the web app, desktop, mobile or browser extension, or add time manually. Calendar integrations turn meetings into entries so you do not have to remember them.
Billable rates and revenue reports
From Starter, set billable rates by client, project or person, and see revenue alongside hours. Team-level productivity reports show where time is going across the business.
Profitability and labor cost
Premium compares billable revenue with labor cost and supports fixed-fee projects, so you can see which clients and projects actually make money.
Timesheet approvals
Premium lets managers review and approve timesheets before they are used for billing or payroll. It also adds Jira and Asana integrations and SSO.
Planning views
Board, task list, timeline and calendar views share the same tasks. Each task carries an estimate, and reports show planned versus logged time.
No employee surveillance
Toggl states it does not monitor employees, take screenshots or record keystrokes, browsing history or location, which suits teams that value trust.
Toggl Track pricing
Checked 2026-10. Prices can change; confirm on Toggl’s site.
Free
$0
free forever, up to 3 users
- Manual and real-time timers
- Calendar integrations
- Basic tasks, boards and personal reports
Starter
$9/user/month
billed annually; $12 month-to-month
- Billable rates
- Team productivity and revenue reports
- PTO, timeline, tags and milestones
Premium
$16/user/month
billed annually; $24 month-to-month
- Labor cost and profitability reports
- Fixed-fee projects, timesheet approvals
- Jira and Asana integrations, SSO
Enterprise
Custom
contact sales
- Personalized onboarding
- Dedicated customer success manager
- Custom roles
Watch out: Prices are per user per month in dollars; Time Off Pro ($2/user/month) and Capacity Management ($5 yearly or $6 monthly per user) are extra.
See current Toggl Track pricing →What people use Toggl Track for
Freelance designer billing by the hour
A freelancer tracks every client task with one click, sets billable rates on Starter and exports a report to attach to each monthly invoice.
Agency profitability check
A 12-person agency on Premium compares labor cost with fees on fixed-price projects and finds which retainers are losing money.
Remote team timesheets
A consultancy has staff track time against client projects and managers approve timesheets weekly before billing, without any screenshot monitoring.
How to get started with Toggl Track
- 1
Sign up free, or start the 30-day trial of a paid plan
- 2
Install the desktop app or browser extension and connect your calendar
- 3
Create your clients and projects, and set billable rates if you are on a paid plan
- 4
Track a full week of work, then open the reports
- 5
Invite your team and set up approvals once the habit sticks
Toggl Track alternatives
| Product | Choose it when |
|---|---|
| Toggl Track 4.5 | Freelancers who need to know where their hours go |
| Hubstaff4.4 | Choose Hubstaff if you need GPS, activity levels or screenshots for remote or field staff. |
| Clockify | Choose Clockify if you want unlimited users on a free plan and can accept a busier interface. |
| ClickUp4.4 | Choose ClickUp if you want time tracking built into a full project management tool. |
Toggl Track: frequently asked questions
Is Toggl Track free?+
Yes. The Free plan is free forever for up to 3 users and includes timers, calendar integrations, basic tasks and boards, and personal reports.
How much does Toggl Track cost?+
Starter is $9 per user per month billed annually ($12 monthly) and Premium is $16 per user per month billed annually ($24 monthly). Enterprise is custom priced.
Does Toggl Track take screenshots?+
No. Toggl says it does not monitor employees, take screenshots or record keystrokes, browsing history or location.
Does Toggl Track have a free trial?+
Yes. Paid plans come with a 30-day free trial.
Can I set billable rates in Toggl?+
Yes, from the Starter plan. Premium adds labor cost and profitability reports and fixed-fee projects.
Is Toggl Track good for freelancers?+
Yes. The free plan covers solo work with one-click tracking, focus mode and basic planning. Upgrade to Starter when you need billable rates, timelines and tags.
Final verdict
Is Toggl Track worth it?
If you bill by the hour or need to know which projects make money, Toggl Track is one of the easiest trackers to get a team to use. Sign up free, track one honest week, and upgrade to Starter or Premium when you need rates, approvals and profitability reports.
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Reviewed by
Amjid Ali, Founder and editor
Amjid Ali is a Melbourne-based AI and automation lead, author of five books on infrastructure, automation and digital transformation, and a corporate trainer whose courses on n8n, Proxmox, firewalls and ERP have taught thousands of IT professionals.
Last updated 17 October 2026 · How we review
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